Ms Word

Microsoft word is a very powerful, advance and useful word-processing software which is developed by Microsoft Corporation, USA. It has all kind of word processing facilities like To create, edit, format, save and print document, to check spellings and grammar, to search for synonyms and antonyms (thesaurus), to work with newspaper columns, tables, to add footnotes and endnotes, page number, special symbols, bookmarks, comments, to insert the picture, objects (e.g. video clips, audio clips, power point presentations, equations, AutoCAD drawings etc.). Table of contents and index. Its extension is DOC.
In spite of above-mentioned matters, there are many other features available

in WinWord, which help us to furnish a document (e.g. report, letter, essay etc.) in such a way that we can produce the professional outlook. Now a day, WinWord is considered as the best word-processing software. 

How to open Microsoft word?

• Click on Start menu.
• Choose Program
• Choose the Ms- Office (or)
• Select Microsoft Word 2000/xp
                  OR
• Click on Start Bottom
• Choose Run
• Then a dialogue box will display.
• Type the text "WinWord" into Run box.
• Click on OK
• Then your required program (Word) will open

Cursor Movement:

Page setup             One Page UP.
Page Down            Go to Page Down.
Up Arrow              Move One Line Up.
Down Arrow         Move One Line Down
Left Arrow            Move One Character Left.
Right Arrow          Move One Character Right.
End Key               Move End of the Line.
Home Key            Move to Begining of the line of Document.

FILE MENU

New (CTRL +N)

This option is used to create the new document.

1. Click on File menu and choose new option.
2. Then a dialogue box will be display.
3. Select Blank Document.
4. Click on OK bottom.

OPEN (CTRL+O)
This option is used to open the saving document.

1. Click on File menu
2. Choose Open option.
3. Then a dialogue box will be display.
4. Choose the required drive from Dropdown list
5. Choose required file name
6. Click on Open bottom.

Save (Ctrl +S)
Saves the active file with its current file name, Location drive, Create new folder and format.

1. Click on File menu
2. Choose Save option.
3. A dialogue box will display
   
4. Type the file name at file name box.
5. Click on save bottom from current box.

CLOSE
To close the current window or current document.

• Click on File menu and choose Close option.

Exit
To exit from current program.

• Click on File menu and choose Exit option and click.

Save As
Saves the active file with a different file name.

• Open the saving file.
• Click on file menu and choose Save As option.
• Then a dialogue box will display.
• Type the File name at File Name box
• Click on save button.

Page setupThis option is used to Sets margins, (Top, bottom, right, left) Paper source, Paper size, (A4, Letter, Custom) Page orientation Style, (Portrait & Landscape) and other layout options for the active file.

• Click on File menu and choose Page Setup option.
• Then a dialogue box will Display.
• Choose the margin from current box. (Left, Right, Top, Bottom, Gutter)
• Choose the paper size from current box. (A4 Size, Letter Size, Custom Size)
• Choose the Orientation Style. (Portrait & Landscapes)
• Click on OK Option.

Note: If you want to always same setting style, then click on Default button from page setup box. And click on Yes

Print Preview.

This option is used to see the document in printing styling this option, we can find, how t6he document is going to be print exactly.

• After creation the text, Click on the File menu.
• Choose Print Preview option
• Define zoom size, as you want.
• Then click on Close button from Preview box to go back.

Properties
Displays the property sheet for the active tile.

• After creation the document, first save the document in your file name.
• Click on File menu and choose Properties option.
• Then write Title, Subject, Author and comment (Up to 255 characters)
• Click on OK

To see the Properties

• First open your file.
• Click on File menu and choose Properties.
• Then you will see the summary of your file.
• Then click on Close button.

Edit Menu

Undo
This option is used to return to the previous effect.

• Type the text and delete the text.
• Click on Edit menu and choose Undo option.

Redo
To repeat the last action.

• Click on Edit menu and choose Redo option

To cut the selection and puts it on the Clipboard.

• Select the required text.
• Click on Edit menu and choose Cut option

Copy
Copies the selected text or object and puts it on the Clipboard.

• Select the required text or object.
• Click on Edit menu and choose Copy option.

Paste.
This option is used to insert the Clipboard contents at the insertion point.

• Place the cursor pointer at the required area
• Click on Edit menu and choose Paste option.

Paste Special
This is used to paste any object, Image, Text which is copied by another application .

• Click on Edit menu. Select Paste Special
• Choose the any option by which you want to paste.
• Click on ok.

Clear.
Performs a forward delete or removes the selection without putting it on the Clipboard.

• Select the required text.
• Click on Edit menu and choose Select all option.

Find
This option is used to Search any specific or any character, word of the document

• Type the text.
• Place the cursor at the required are.
• Click on Edit menu and choose Find option.
• A dialogue box will display
• Type the finding word at Find What box.
• Clicking the Find Next button from current box.

Replace
To replace on word into required word of the document.

• Type the text.
• Place the cursor at the required area.
• Click on Edit menu and choose Replace option.
• Type the finding word at Find What box
• Type the replacing word at Replace With box.
• Click on Replace All button from current box
• Click on Yes button
• Click on Close button.

Go To
To go to on page in to required page of the document.

• Type the many pages.
• Place the cursor at the required page.
• Click on Edit menu and choose Go To option.
• A dialogue box will display
• Type the require page number at Enter page number box.
• Click on Go To button from current box.
• Click on Close button.

View Menu

Normal View:
This view is used to enter and edit the document quickly. This view does not display top and bottom margin, header and footer, page numbers etc.

• Click on View menu and choose Normal option.

Print Layout / Page Layout
This is an actual view. The document will appear exactly at a printing style. This view shows all items of the document.

• Click on View menu and choose Print Layout / Page layout option.

Outline View
This view shows only the heading and last portion of the document by hiding the remaining text. This view helps to work more efficiently with longer document.

Tool bars
There are various toolbars, which helps to work easily and more efficiently. However, the following toolbars are most usable toolbars:

1. Standard toolbar
2. Formatting toolbars
3. Drawing toolbars


Note: Table and Boarder toolbar, WordArt, Picture toolbars are also used while working with respective jobs.

1. Click on view menu and choose Tool bars option.
2. Choose the required tool bars from current list (Once click on show or one click on hide)

Ruler
Displays or hides the horizontal ruler, which you can use to position objects, change paragraph indents, page margins, and other spacing settings.

1. Click on View menu and choose Show/Hide ruler (Once click on show or one click on hide ruler)

Header and Footer.
Header: The set of characters which appears in every page at the top of the document is called Header and footer. This contains company's name, Chapter heading, title etc.
Note: You can insert any types of text, page number, Date and Time, symbol and auto text as a Header or Footer by using insert menu or Header and Footer toolbar.

• After creating document
• Click on View menu and choose Header and Footer option
• Type the header text in Header box.
• Type the header & footer.
• Press the Down aero key from keyboard. (Or) Click on switch between header & footer.
• Then type the footer text at Footer box.
• Click on Close.

To remove Header and Footer

• Click on view menu and choose Header and Footer option
• Delete the header text form current box.
• Click on close button from current box.

Full Screen
This option is used to see the document in full screen by hiding all types of toolbars.

• Click on View menu and choose Full Screen option.
• Then click on Close full Screen button from Full Screen button.

ZoomThis option is used to see the document in different size. This option only magnifies the document. We can't change the font size by using this option.

• Click on View menu and choose Zoom option.
• Choose the required percentage from current box.
• Click on OK button.
  Note:- Actually size is 100%

 Normal View:

This view is used to enter and edit the document quickly. This view does not display top and bottom margin, header and footer, page numbers etc.

Ø            Click on View menu and choose Normal option.

Print Layout / Page Layout

This is an actual view. The document will appear exactly at a printing style. This view shows all items of the document.

Ø            Click on View menu and choose Print Layout / Page layout option.

Outline View

This view shows only the heading and last portion of the document by hiding the remaining text. This view helps to work more efficiently with longer document.

Tool bars

There are various toolbars, which helps to work easily and more efficiently. However, the following toolbars are most usable toolbars:

1.      Standard toolbar

2.      Formatting toolbars

3.      Drawing toolbars

Note: Table and Boarder toolbar, WordArt, Picture toolbars are also used while working with respective jobs.

Ø            Click on view menu and choose Tool bars option.

Ø            Choose the required tool bars from current list (Once click on show or one click on hide)

Ruler

Displays or hides the horizontal ruler, which you can use to position objects, change paragraph indents, page margins, and other spacing settings.

Ø            Click on View menu and choose Show/Hide ruler (Once click on show or one click on hide ruler)

Header and Footer.

Header:  The set of characters which appears in every page at the top of the document is called Header and footer. This contains company’s name, Chapter heading, title etc.

Note: You can insert any types of text, page number, Date and Time, symbol and auto text as a Header or Footer by using insert menu or Header and Footer toolbar.

Ø            After creating document

Ø            Click on View menu and choose Header and Footer option

Ø            Type the header text in Header box.

Ø            Type the header & footer.

Ø            Press the Down aero key from keyboard. (Or) Click on switch between header & footer.

Ø            Then type the footer text at Footer box.

Ø            Click on Close.

To remove Header and Footer

Ø            Click on view menu and choose Header and Footer option

Ø            Delete the header text form current box.

Ø            Click on close button from current box.

Full Screen

This option is used to see the document in full screen by hiding all types of toolbars.

Ø            Click on View menu and choose Full Screen option.

Ø            Then click on Close full Screen button from Full Screen button.

Zoom

This option is used to see the document in different size. This option only magnifies the document. We can't change the font size by using this option.

Ø            Click on View menu and choose Zoom option.

Ø            Choose the required percentage from current box.

Ø            Click on OK button.

Note:- Actually size is  100%

Insert Menu

Break

Inserts a page break, column break, or section break at the insertion point.

Ø            Type the text.

Ø            Click on View menu and choose Normal View option.

Ø            Place the cursor at the required line.

Ø            Click on Insert menu and choose Break option.

Ø            A dialogue box will display

Ø            Click on Page Break radio button.

Ø            Click on OK.

To remove break

Ø            Place the cursor pointer at the page break area

Ø            Press the Delete key from keyboard.

Section Break Types.

Ø            Keep your cursor Choose the Required Line in the document.

Ø            Click on Insert menu

Ø            Click on Break.

Ø            Then a dialogue box will display.

Ø            Choose the Section break Types “Continuous” option.

Ø            Click on ok.

Ø            Go to Format menu

Ø            Choose the columns option

Ø            Choose the anyone presets

Ø            Type the number of columns

Ø            Click on Line between

Ø            Choose the column spacing

Ø            Click on ok.

Page Number

Inserts page numbers that automatically update when you add or delete pages.

Ø            Open the document

Ø            Click on Insert Menu.

Ø            Click on Page Numbers.

Ø            A dialogue box will display. 

Ø            Choose Position the (button of the page) footer, or (Top of the page) header from position box.

Ø            Choose the required Right, Left, Center form Alignment box.

         If you want to change page number style then click on Format button and choose required page number style Format page number box

Ø            Click on OK button

Ø            Click on OK button

To remove page Number

Ø            Click on View menu and choose Header and footer option.

Ø            Delete the Page number from current box.

Ø            Click on Close button from current box.

Date and Time

To insert the Date and time in the current cursor position.

Ø            Place he cursor pointer at the required area.

Ø            Click on Insert menu and choose Date and time option.

Ø            Choose the current date from Date and dime box.

Ø            Click on OK button.

Symbol

To insert symbol or special character in the current cursor position.

Ø            Place the cursor pointer at the required area.

Ø            Click on Insert menu and choose Symbol option.

Ø            A dialogue box will be display

Ø            Choose the required font style from Font drop down list.

Ø            Choose the required symbol style from current box.

Ø            Click on Insert button.

Ø            Click on Close button.

Auto Text

A storage location for text or graphics you want to use again-for example, a mailing address you use often, a standard contract clause, or a long distribution list for memos. Each selection of text or graphics is recorded as an Auto text entry and is assigned a unique name.

Ø            Select the text or picture or graph to be included in auto Text.

Ø            Click on Insert menu and choose Auto Text option

Ø            Select new option

Ø            Type the name of Auto Text at Please name your Auto Text entry: box

Ø            Click on OK button.

To insert Auto Text in the current cursor position

Ø            Place the cursor at the required area.

Ø            Click on Insert menu

Ø            Click on Auto Text option.

Ø            Select your auto text name from Auto Text list

Ø            Click on Insert button from current box.

Ø            Click on OK.

Comment

A comment is a note which user or viewer adds to a document. Each comment is identified by a mark.

Ø            Type the text

Ø            Place the cursor pointer at the required area.

Ø            Click on Insert menu and choose Comment option.

Ø            Type the Comment text at comment plane area at the button of the screen

Ø            Then, click on Close button.

Footnote and Endnote

This option is used to insert footnote/endnote in the document. A footnote is the note of a text in the document. The text has some references, which are mention in footnote.

Footnote: It appears at the bottom of the current page.

Endnote: It appears at the end of the document

Ø            Type the text

Ø            Place the cursor pointer at just behind the world for which we are going to put clearance word.

Ø            Click on Insert menu and choose Foot Note option

Ø            A dialogue box will display

Ø            Click on Foot Note. If the numbering format is not satisfied

Ø            Click on Options… button

Ø            Choose required number style from Number format.

Ø            Click on Ok

Ø            Click on OK

Ø            Then type the foot Note text.

Table of Contents:

            This option is used to create a simple but very usable Table of Contents.

a                 First format the document's heading by using standard heading style given at the left edge of the formatting toolbar.

a                 The, place the cursor, where you want to insert table of contents (e.g. initial or final of the document).

a                 Go to Insert menu.

a                

Click on Index and Tale., Then, Index and Table dialog box with different folders will appear.

a                 Choose Table of Contents folder (tab).

a                 Choose required style by viewing its sample.

a                 Also, Define required no. Of levels, how many you want to include in Table of Contents.

a                 Also, define required tab leader style like dash, dot etc.

a                 At last, click on ok.

Microsoft Equation:

With the help of this feature, you can insert nay types of equations format.

a                 Place the cursor at the required place, where you want to insert equation.

a                 Go to insert menu.

a                 Click on Object.

a                 Choose Ms. Microsoft Equation 3.0

a                 Click on Ok, Then, Ms equation 3.0 dialog box with equation toolbar will appear.

a                 Choose required style and type the equation as per requirement.

a                 After finishing your work, click anywhere inside the document.

Note: You can resize it by using any required handle and move it by clicking inside it and dragging up to destination.  

Editing Equation

a     Double click on the required equation, which you want to edit.

a     Then, edit as per requirement by using equation toolbar.

a     At last, click anywhere inside the document.

Picture

Clipart

Ø            Place the cursor pointer at the required place.

Ø            Click on Insert menu and choose Picture option

Ø           

Clip art gallery will display

Ø            Select Clip Art option.

Ø            Choose the required picture form current picture box.

Ø            Click on Insert button from current box.

Auto Shapes

To drawing the auto shapes in the document.

Ø            Click on Insert menu and choose Picture option

Ø           

Select Auto Shapes option, Then Auto Shape tool box will appears

                     

Ø            Choose the Auto Shapes style from Auto Shapes box.

Ø            Click and drag mouse pointer at the where to put.

Note: After creating any kinds of shape, you can feel color, to change stroke style and to put text into this shape.

Word art

From word art we can make different designs, colors, rotate stretch, shadow etc. of words.

Ø            Click on Insert menu and choose Picture option

Ø            Select Word Art

Ø            Word art option will be display

Ø            Choose the word art style from box

Ø            Click on OK button

Ø            Type the text at text box.

Ø            Click on OK

File…

Inserts all or part of the file you select, into the active file at the insertion point.

Ø            Place the cursor pointer at the required place.

Ø            Click on Insert menu and choose file… option

Ø            Select the file

Ø            Click on Insert button.

 

Insert Object

This option is used to insert different object like as equation, bitmap image, clipart, word art, graph chart etc.

Ø            Click on Insert menu

Ø            Click on Object

Ø            Then, a dialog box will display

  

Ø            Choose the Microsoft Clip Gallery.

Ø            Click on Ok.

Ø            Choose the Insert Clip

Ø            Choose the Picture and Insert Clip (I-con)

Ø            Close the Picture (×)

Hyperlink (ctrl +K)

Colored and Underlined text or a graphic that you click to go to a file, a Location in a file, an HTML page on the word wide web or, an HTML page on an Internet.

Note: Hyper Text Mark Of Language

Ø            Type the Text and Saving Document

Ø            Click on Insert Menu

Ø            Click on Hyperlink Option

Ø            Then, a dialog box will display

Ø            Click on Browse for. (File Option)

Ø            Choose the file Name From File Location

Ø            Click on Ok

Ø            Click on Ok

 

To Insert Bookmark

Ø            Select the required text where you want to insert bookmark.

Ø            Click on Insert menu

Ø            Click on Bookmark command.

Ø            Than a bookmark dialog box will display.

Ø            Type a bookmark name

Ø            Click on Add button

To Go to The Bookmark.

Ø            First open the document that contains bookmark.

Ø            Click on Edit menu

Ø            Click on Go to Command

Ø            Then a dialog box will display.

Ø            Choose Bookmark from go to what option

Ø            Click on go to button.

Ø            Click on Cancel.

Format Menu

Font: -

Þ                Select the required text or document.

Þ                Click on format menu.

Þ                Click on Font Command.

Þ                Then a dialogue box will display.

Þ                Choose the required font name, font style

 font size, font color, underline, effect etc.

Þ                Click on ok.

 

Character Spacing

Þ                Select the text or document

Þ                Click on format menu

Þ                Click on font, then a dialogue box will display.

Þ                Click on character spacing.

Þ                Choose the spacing (Expanded) By 4 Pt.

Þ                Click on ok.

To Apply text effect.

Þ                Select the required text.

Þ                Click on Format menu.

Þ                Click on font command.

Þ                Then a dialogue box will display.

Þ                Click on text effect tab.

Þ                Choose any Animation effect.

Þ                Click on Ok.

To remove text effect.

Þ                Select the text that contains effect.

Þ                Click on Format menu.

Þ                Click on Font command.

Þ                Then a dialog box will display.

Þ                Click on Text effect tab.

Þ                Choose none option.

Þ                Click on Ok.

 

To set Paragraph

Þ                Select the required text.

Þ                Click on Format menu.

Þ                Click on Paragraph command.

Þ                Then a dialogue box will display.

Þ                Click on Indents & Spacing tab.

Þ                Choose the required, alignment. (Left, center, justified etc.)

Þ                Set the required left and right indents from Indentation option.

Þ                Choose First line or hanging from special option.

Þ                Select the required spacing for before and after option.

Þ                Choose the any line spacing style.

Þ                Click on ok.

TO ADD BULLETS & NUMBERING.

            This option is used to identify/separate the text/paragraph with some special character (bullet) or serial numbers by using in front of it.

BULLETS:

Þ                First type the list and select it.

Þ                Click on Format menu.

Þ                Click on Bulleted & numbering Command.

Þ                Them a dialogue box will display.

Þ                Click on Bulleted tab for bulleting and Numbered tab for numbering

Þ                Choose any Bulleting or Numbering Style.

Þ                To change the style and other options click on Customize button.

Þ                Choose the any style.

Þ                Click on ok.

TO REMOVE BULLETS & NUMBERING.

Þ                Select the list that contains Bullets & Numbering

Þ                Click on Format menu.

Þ                Click on Bullets &Numbering Command.

Þ                Then a dialog box appears.

Þ                Choose None Option

Þ                Click on Ok.

TO ADD NUMBERING.

Numbering the Text.

This option is used to insert the numbering.

Þ    First type the list and select it.

Þ    Click on Format menu.

Þ    Click on Bulleted & numbering Command.

Þ    Click on Numbering.

Þ    Then a dialogue box will display.

Þ    Click on Number, Choose the Number Style.

Þ    Click on ok.

Customize

Þ                Click on Format Menu.

Þ                Click on Bullets & Numbering

Þ                Then a dialogue Box will display.

Þ                Select the Bullets “or” Numbering Style

Þ                Click on Customize, then a dialogue box will display.

Þ                Choose the Font Size.

Þ                Click on Bullet Or Number

Þ                Choose the Symbol font Or Number.

Þ                Click on ok

Þ                Click on ok

Borders and Shading

This option is used to improve the appearance of the required text by using different types of Boarder and Shading.

A. BORDERS

Þ                Select the text Or Document

Þ                Click on Format Menu.

Þ                Click on Borders & shading.

Þ                Then a dialogue Box will display.

  

  Þ                Choose the borders, option.

Þ                Select the setting (Shadow)

Þ                Choose the style

Þ                Choose the color.

Þ                Click on ok.

B. PAGE BORDER

This option is used to add required boarder to whole page of the document.  

Þ                Select the text Or Document

Þ                Click on Format Menu.

Þ                Click on Borders & shading.

Þ                Then a dialogue Box will display.

Þ                Choose the Page Border option

Þ                Choose the Art: option

Þ                Choose the width: Number (35)

Þ                Click on ok

C. SHADING 

Þ                Select the text Or Document

Þ                Click on Format Menu.

Þ                Click on Borders & shading.

Þ                Then a dialogue Box will display.

Þ                Choose the Shading option

Þ                Choose the Color option.

Þ                Click on ok

Column This option is used to define column to the document. We can design document in column Layout.

Þ                Go to Format menu

Þ                Choose the Column Number.

Þ                Then a dialogue box will display.

Þ                Choose the Any one Column Style As you like or Type the Number of Column from column box.

Þ                Choose the space between columns as you like and click at line between to display line between two Columns.

Þ                Choose the columns spacing from spacing box.

 Drop Cap

This menu option is used to design the document. It helps to give big capital of the initial letter of the document.

Þ                Select the required text or Alphabet

Þ                Click on Format menu.

Þ                Click on Drop Cap

Þ                Then a dialogue box will display.

Þ                Choose the Position Any one Drop Style.

Þ                Choose the Drop text font name.

Þ                Choose the Line to drop number from line to drop box.

Þ                Choose the Distance from text number from box.

Þ                Click on ok.

Theme

This menu option is used to Formatting document in selected theme Background Style.

Þ                Type the text or Open the document.

Þ                Click on Format menu, & click on Theme.

Þ                Then display different theme format style.

Þ                Choose the any one style 

Þ                Click on ok.

Frames

This option is used to set selected frames format in current document.

Þ                Click on Format menu, & Click on frames.

Þ                Then display frames format option, choose the any one style.

Þ                Then formatting document in selected document

Þ                Click on ok.

Tab Setting

This menu option is used to setting tab in required tab in required text of the document.

Þ      Select the Data.

Þ      Go to Format menu.

Þ      Click on Tab Setting.

Þ      Then a dialogue box will display.

Þ      Type the required number at tab stop position criteria.

Þ      Click at set to setting tab.

Þ      If you want to set other tab then you repeat above step 3 to 4.

Þ      Click at ok.

Þ      If you want to dear the tab then click at clear.

Auto Format

It helps to format document automatically using by template style.

Þ      Select the Text Or Document.

Þ      Go to Format Menu.

Þ      Click on Auto format option.

Þ      Then dialogue box will display.

Þ      Choose auto format now and click at ok

Style

Þ      Click on Format menu.

Þ      Go to Style

Þ      Then a dialogue box will display.

Þ      Choose the modify, and click on Format option

Þ      Choose the any one format style

Þ      Click on ok.

 

To Change Case.

Þ      Select the required text of which you can to change case.

Þ      Click on Format menu.

Þ      Click on Change Case.

Þ      Then a dialogue box will display.

  

Þ      Choose the Any one case Style. (Sentence Case, Upper Case, Lower Case, Title Case, Toggle Case,)

Þ      Click on Ok.

 

To change the background of document.

Þ      Click on Format Menu

Þ      Click on Background command.

Þ      Then click on the required color

Þ      Click on more colors option for more other colors.

Þ      To fill effects click on Fill effects options.

Þ      Choose any effect.

Þ      Click on ok.

To apply style.

Þ      Select the required text.

Þ      Click on format menu.

Þ      Click on Style command.

Þ      Then a style dialog box appears.

Þ      Click all style from list option.

Þ      Choose any style.

Þ      Click on Apply button.

To create table of contents.

Þ      First type the text with heading levels.

Þ      Put the cursor at the beginning of document.

Þ      Click on Insert menu.

Þ      Click on Index & Table command.

Þ      Then a dialog box appears.

Þ      Click on Table of contains tab.

Þ      Choose the required format, level etc.

Þ      Click on ok button.

Tools Menu

To check spelling & Grammar.

Þ      First Place your cursor at the beginning of document.

Þ      Click on Tools menu.

Þ      Click on Spelling & Grammar command.

Þ      Then a spelling & Grammar dialog box appears.

Þ      Now computer will display the spelling & grammar mistakes of your document and also suggestions for them.

Þ      To correct the mistake, choose any suggestion and click on Ignore button.

Þ      To add the word in computer dictionary, click on add button.

 

To replace the word with synonyms or antonyms.

Þ      Select the required word.

Þ      Click on tools menu.

Þ      Click on language command.

Þ      Click on Thesaurus command.

Þ      Then a dialog box appears.

Þ      Choose any synonym or antonym word.

Þ      Click on Replace button.

Using word count command.

Þ      Select the required paragraph or text.

Þ      Click on tools menu.

Þ      Click on Word count command.

Þ      Now a message box will appear.

Þ      To close the message box, click on Close button.

Using Auto Correct Command.

            This option is used to correct some universal truth (related to text) automatically, also to correct some confusing words. This option also helps to define (create) shortcut for long text as well as to convert and control the keys effect of keyboard.

Before creating a document,

Þ      Click on Tools menu.

Þ      Click on Auto correct command.

Then, Auto correct dialog box with different folders will appear.

Þ       Put the tick mark on all required option.

Þ      Choose Auto Format as you type folder.

Þ      Put the tick mark on 1^st three option of Replace as you type.

Þ      Click on Ok.

Then, Write the text.

Auto correct helps to:

Þ      Correct two initial capitals.

Þ      Capitalize the 1^st letter of sentence.

Þ      Capitalize name of Days.

Þ      Correct accidental usage of Caps Lock key.

Þ       Replace text as you type.

Þ      Change Straight quote with Smart quote("--------" "------------")

Þ      Ordinals (1st) with superscript (1^st ).

Þ      Fractions (1/2 ) with fraction character (_1/2).

To protect document.

Þ      Click on Tools menu.

Þ      Click on Protect document command.

Þ      Then a dialogue box appears.

Þ      Click on Comments or From option.

Þ      Type a password in Password box.

Þ      Click on Ok.

Þ      Again type the same password.

Þ      Click on Ok.

To unprotect document.

Þ      First open the protected document.

Þ      Click on Tools menu.

Þ      Click on Unprotect document command.

Þ      Then a password box appears.

Þ      Enter your password.

Þ      Click on Ok.

Mail Merge

This option is used to send the same document to the different person/company at a time. After completing the process.

Þ      First create a format of letter or invitation etc.

Þ      Click on Tools menu.

Þ      Click on Mail Merge command.

Þ      Then a mail merge helper dialogue box appears.

Þ      From the Main document option, create button.

Þ      Click on from letters.

Þ      Then a massage box appears.

Þ      Click on Active window button.

Þ      Now click on Get data button of Data source option.

Þ      Choose Create data source.

Þ      Now a dialogue box will appears.

Þ      Choose the required field names and add your own new fields.

Þ      Click on Ok button.

Þ      Now a save dialogue box appears.

Þ      Type a file name and click on Save button.

Þ      Then a massage box appears.

Þ      Click on Edit data source.

Þ      Now a data from appears.

Þ      Enter the required data.

Þ      Click on Ok button.

Þ      Now a mail merge toolbar appears on the screen.

Þ      Place your cursor at the required place of document.

Þ      Click on Insert merge field of mail merge toolbar.

Þ      Click the field names one by one.

Þ      Then click on Merge button of Mail merge toolbar.

Þ      Now a dialogue box appears.

Þ      Choose all option.

Þ      Click Merge button.

To type address in envelopes

Þ      Click on tools menu.

Þ      Click on Envelope tab.

Þ      Command

Þ      Then a dialogue box appears.

Þ      Click on Envelope tab.

Þ      Type the delivery and return.

Þ      Address

Þ      Click on option button.

Þ      Choose any envelope size.

Þ      Click other required options.

Þ      Click on Ok.

Þ      Then a click on Add to document button.

Or,

Þ      Click on print button if you have set the envelope in printer.

To create letters using Letter wizard

Þ      Click on Tools menu.

Þ      Click on Letter wizard.

Þ      Command

Þ      Then a wizard box appears .

Þ      Click on Letters format tab.

Þ      Click the data line option, and choose any data format.

Þ      Choose any page design and letter style.

Þ      Click on Recipient's info tab.

Þ      Type the required information.

Þ      Click on Other elements tab.

Þ      Click on Sender info tab.

Þ      Type the required information.

Þ      Click on Ok button.

Macro:

            This option is used to define (store) required text with special shortcut key for future use.

Recording macro:

a                 Go to Tools menu.

a                 Choose Macro.

a                 Choose Record new macro and click on it.

Then, record macro dialog box will appear.

a                 Click on keyboard to assign a keyboard shortcut for a macro.

a                 Give required shortcut by using Ctrl or, Alt key with any letters or number at short key here box.

a                 Click on Assign.

a                 Click on Close.

Then, record the required text.

a                 When finished, click on Stop recording button anywhere inside the document,

Playing Macro:

a                 Place the cursor at the require location, where you want to place the recording macro.

a                 Then, press pre-defined shortcut.

Table Menu

To draw table

Þ      Click on Table menu.

Þ      Click on draw table command.

Þ      A dialogue box will display

Þ      Then a toolbar of Table & Borders appears and your mouse pointer will change into pencil sign.

Þ      Press the mouse button and drag it to draw table.

To insert Table

Ø                  Put the cursor at the required place of document.

Ø                  Click on Table menu.

Ø                  Click on Insert command.

Ø                  Click on Table.

Ø                  Then a dialogue box appears.

Ø                  Type the required number of rows & Columns.

Ø                  Choose any options from Auto fit behavior.

Ø                  Click on ok.

To select row \column\table 

Put the cursor at the required cell box.

Click on Table menu.

Click on Select command.

Then choose any option.

(Row , Column , Table etc)

To insert rows

Select the required rows where you want to insert new rows.

Click on Table menu.

Click on Insert command.

Then click on Rows above or Rows below option.

To insert Columns

Select the required columns where you want to insert new columns.

Click on Table menu.

Click on Insert command.

Choose Columns to the left or Columns to the right option.

To delete rows\columns \table

Select the rows or columns or table which you want to delete.

Click on Table menu.

Click on Delete command.

Then click the required option.

(Row\ column\table etc)

To merge cell

Þ      Select the required cells you want to merge .

Þ      Click on Table menu.

Þ      Click on Merge command.

To spilt cells

Þ      Select the required cells.

Þ      Click on Table menu .

Þ      Click on Spilt cells command.

Þ      Then a dialogue box command.

Þ      Type the required number of rows & columns.

Þ      Click on Ok.

To spilt table

Þ      Put the cursor at the required cell from where you want to spilt table .

Þ      Click on Table menu.

Þ      Click on Table command.

To Auto Format table

Þ      Select the table.

Þ      Click on Table menu.

Þ      Click on Table Auto Format command.

Þ      Then a dialogue box appears.

Þ      Choose any format.

Þ      Click on Ok.

To convert table to table / text to table

Þ                Click on Table menu.

Þ                Click on Convert command.

Þ                Then click on table to text or text to table command a required.

Þ                Select the table or text.

Þ                Now a dialogue box appears.

Þ                Click the required option.

Þ      Click on Ok.

To sort table

This option is used to for sorting the list in ascending or descending order.    

Þ                Select the table first.

Þ                Click on Table menu.

Þ                Click on Sort command.

Þ                Then a sort dialogue box appears.

Þ                Choose the base key (Columns or S.N. or Particular) from sort by criteria.

Þ                Choose the ascending or Descending as you like.

Þ                Click on ok.

Working with multiple documents

Click on Open button of standard toolbar.

Select the multiple filenames using Ctrl key.

Click on Open button.

Then click on Window menu.

Click on Arrange all command.

(To save and close all the opened documents at once, press and hold down Shift key,

Click on File menu and click on save all or close all command as required.

To spilt window

This option is used to split (divide) Screen.

Click on Window menu.

Click on Spilt command.

Move your mouse pointer to the required place of document.

Press the mouse button.

[To remove spilt. click Window menu and click on Remove spilt command.]

Short Cut Keys

After Highlight

Ctrl + A = Select All

Ctrl + B = Bold (on/off)

Ctrl + C  = Copy

Ctrl + D = Change font size, font style.

Ctrl + E = Alignment Center.

Ctrl + F = Find.

Ctrl + G = Go To.

Ctrl + H = Replace.

Ctrl + I = Italic  (on/off)

Ctrl + J = Alignment Justify.

Ctrl + K = Hyperlink.

Ctrl + L = Alignment Left.

Ctrl + M = Tab.(Forward Handing indent)

Ctrl + N = Create a new window or blank document.

Ctrl + O= Open File.

Ctrl + P = Print.

Ctrl + R = Alignment Right.

Ctrl + S = Save the document.

Ctrl + U = Underline

Ctrl + V = Paste.

Ctrl + W = File Close.

Ctrl + X = Cut

Ctrl + Y = Redo

Ctrl + Z = Undo

Ctrl + Shift

Ctrl +Shift +  D           = Double Underline

Ctrl +Shift +  P           = Font Size

Ctrl +Shift +  F           = Font Style

Ctrl +Shift +  (+)         = Superscript  (e.g. 1^st )  on/off

Ctrl  +    ( +)                = Subscript (e.g. O₂ ) on/off

Ctrl +Shift +  >            = Enlarge Font size by two digits.

Ctrl +Shift +   <           = Reduce font size by two digits.

Ctrl  +   F                    = File menu

Ctrl  +  F4                   =  Exit from Current program.

Ctrl  + [                        =    Reduce Font size by One digit.

Ctrl  +     ]                    =   Enlarge Font size by One digit.

Ctrl  +         1               =  Single space (Line)

Ctrl  +        2                =   Double space ( Line)

Ctrl  +        5                =  1½  space ( Line)