Microsoft word is a very powerful, advance and useful word-processing software which is developed by Microsoft Corporation, USA. It has all kind of word processing facilities like To create, edit, format, save and print document, to check spellings and grammar, to search for synonyms and antonyms (thesaurus), to work with newspaper columns, tables, to add footnotes and endnotes, page number, special symbols, bookmarks, comments, to insert the picture, objects (e.g. video clips, audio clips, power point presentations, equations, AutoCAD drawings etc.). Table of contents and index. Its extension is DOC.
In spite of above-mentioned matters, there are many other features available
in WinWord, which help us to furnish a document (e.g. report, letter, essay etc.) in such a way that we can produce the professional outlook. Now a day, WinWord is considered as the best word-processing software. In spite of above-mentioned matters, there are many other features available
How to open Microsoft word?
- Click on Start menu.
- Choose Program
- Choose the Ms- Office (or)
- Select Microsoft Word 2000/xp
OR - Click on Start Bottom
- Choose Run
- Then a dialogue box will display.
- Type the text "WinWord" into Run box.
- Click on OK
- Then your required program (Word) will open
Cursor Movement:
Page setup One Page UP.
Page Down Go to Page Down.
Up Arrow Move One Line Up.
Down Arrow Move One Line Down
Left Arrow Move One Character Left.
Right Arrow Move One Character Right.
End Key Move End of the Line.
Home Key Move to Begining of the line of Document.
Page Down Go to Page Down.
Up Arrow Move One Line Up.
Down Arrow Move One Line Down
Left Arrow Move One Character Left.
Right Arrow Move One Character Right.
End Key Move End of the Line.
Home Key Move to Begining of the line of Document.
New (CTRL +N)
This option is used to create the new document.
- Click on File menu and choose new option.
- Then a dialogue box will be display.
- Select Blank Document.
- Click on OK bottom.
OPEN (CTRL+O)
This option is used to open the saving document.
This option is used to open the saving document.
- Click on File menu
- Choose Open option.
- Then a dialogue box will be display.
- Choose the required drive from Dropdown list
- Choose required file name
- Click on Open bottom.
Save (Ctrl +S)
Saves the active file with its current file name, Location drive, Create new folder and format.
Saves the active file with its current file name, Location drive, Create new folder and format.
- Click on File menu
- Choose Save option.
- A dialogue box will display
- Type the file name at file name box.
- Click on save bottom from current box.
CLOSE
To close the current window or current document.
To close the current window or current document.
- Click on File menu and choose Close option.
Exit
To exit from current program.
To exit from current program.
- Click on File menu and choose Exit option and click.
Save As
Saves the active file with a different file name.
Saves the active file with a different file name.
- Open the saving file.
- Click on file menu and choose Save As option.
- Then a dialogue box will display.
- Type the File name at File Name box
- Click on save button.
Page setupThis option is used to Sets margins, (Top, bottom, right, left) Paper source, Paper size, (A4, Letter, Custom) Page orientation Style, (Portrait & Landscape) and other layout options for the active file.
- Click on File menu and choose Page Setup option.
- Then a dialogue box will Display.
- Choose the margin from current box. (Left, Right, Top, Bottom, Gutter)
- Choose the paper size from current box. (A4 Size, Letter Size, Custom Size)
- Choose the Orientation Style. (Portrait & Landscapes)
- Click on OK Option.
Note: If you want to always same setting style, then click on Default button from page setup box. And click on Yes
Print Preview.
This option is used to see the document in printing styling this option, we can find, how t6he document is going to be print exactly.
- After creation the text, Click on the File menu.
- Choose Print Preview option
- Define zoom size, as you want.
- Then click on Close button from Preview box to go back.
Properties
Displays the property sheet for the active tile.
Displays the property sheet for the active tile.
- After creation the document, first save the document in your file name.
- Click on File menu and choose Properties option.
- Then write Title, Subject, Author and comment (Up to 255 characters)
- Click on OK
To see the Properties
- First open your file.
- Click on File menu and choose Properties.
- Then you will see the summary of your file.
- Then click on Close button.
Undo
This option is used to return to the previous effect.
- Type the text and delete the text.
- Click on Edit menu and choose Undo option.
Redo
To repeat the last action.
To repeat the last action.
- Click on Edit menu and choose Redo option
To cut the selection and puts it on the Clipboard.
- Select the required text.
- Click on Edit menu and choose Cut option
Copy
Copies the selected text or object and puts it on the Clipboard.
Copies the selected text or object and puts it on the Clipboard.
- Select the required text or object.
- Click on Edit menu and choose Copy option.
Paste.
This option is used to insert the Clipboard contents at the insertion point.
This option is used to insert the Clipboard contents at the insertion point.
- Place the cursor pointer at the required area
- Click on Edit menu and choose Paste option.
Paste Special
This is used to paste any object, Image, Text which is copied by another application .
This is used to paste any object, Image, Text which is copied by another application .
- Click on Edit menu. Select Paste Special
- Choose the any option by which you want to paste.
- Click on ok.
Clear.
Performs a forward delete or removes the selection without putting it on the Clipboard.
Performs a forward delete or removes the selection without putting it on the Clipboard.
- Select the required text.
- Click on Edit menu and choose Select all option.
Find
This option is used to Search any specific or any character, word of the document
This option is used to Search any specific or any character, word of the document
- Type the text.
- Place the cursor at the required are.
- Click on Edit menu and choose Find option.
- A dialogue box will display
- Type the finding word at Find What box.
- Clicking the Find Next button from current box.
Replace
To replace on word into required word of the document.
To replace on word into required word of the document.
- Type the text.
- Place the cursor at the required area.
- Click on Edit menu and choose Replace option.
- Type the finding word at Find What box
- Type the replacing word at Replace With box.
- Click on Replace All button from current box
- Click on Yes button
- Click on Close button.
Go To
To go to on page in to required page of the document.
To go to on page in to required page of the document.
- Type the many pages.
- Place the cursor at the required page.
- Click on Edit menu and choose Go To option.
- A dialogue box will display
- Type the require page number at Enter page number box.
- Click on Go To button from current box.
- Click on Close button.
Normal View:
This view is used to enter and edit the document quickly. This view does not display top and bottom margin, header and footer, page numbers etc.
- Click on View menu and choose Normal option.
Print Layout / Page Layout
This is an actual view. The document will appear exactly at a printing style. This view shows all items of the document.
This is an actual view. The document will appear exactly at a printing style. This view shows all items of the document.
- Click on View menu and choose Print Layout / Page layout option.
Outline View
This view shows only the heading and last portion of the document by hiding the remaining text. This view helps to work more efficiently with longer document.
Tool bars
There are various toolbars, which helps to work easily and more efficiently. However, the following toolbars are most usable toolbars:
This view shows only the heading and last portion of the document by hiding the remaining text. This view helps to work more efficiently with longer document.
Tool bars
There are various toolbars, which helps to work easily and more efficiently. However, the following toolbars are most usable toolbars:
1. Standard toolbar
2. Formatting toolbars
3. Drawing toolbars
Note: Table and Boarder toolbar, WordArt, Picture toolbars are also used while working with respective jobs.
2. Formatting toolbars
3. Drawing toolbars
Note: Table and Boarder toolbar, WordArt, Picture toolbars are also used while working with respective jobs.
- Click on view menu and choose Tool bars option.
- Choose the required tool bars from current list (Once click on show or one click on hide)
Ruler
Displays or hides the horizontal ruler, which you can use to position objects, change paragraph indents, page margins, and other spacing settings.
Displays or hides the horizontal ruler, which you can use to position objects, change paragraph indents, page margins, and other spacing settings.
- Click on View menu and choose Show/Hide ruler (Once click on show or one click on hide ruler)
Header and Footer.
Header: The set of characters which appears in every page at the top of the document is called Header and footer. This contains company's name, Chapter heading, title etc.
Note: You can insert any types of text, page number, Date and Time, symbol and auto text as a Header or Footer by using insert menu or Header and Footer toolbar.
Header: The set of characters which appears in every page at the top of the document is called Header and footer. This contains company's name, Chapter heading, title etc.
Note: You can insert any types of text, page number, Date and Time, symbol and auto text as a Header or Footer by using insert menu or Header and Footer toolbar.
- After creating document
- Click on View menu and choose Header and Footer option
- Type the header text in Header box.
- Type the header & footer.
- Press the Down aero key from keyboard. (Or) Click on switch between header & footer.
- Then type the footer text at Footer box.
- Click on Close.
To remove Header and Footer
- Click on view menu and choose Header and Footer option
- Delete the header text form current box.
- Click on close button from current box.
Full Screen
This option is used to see the document in full screen by hiding all types of toolbars.
This option is used to see the document in full screen by hiding all types of toolbars.
- Click on View menu and choose Full Screen option.
- Then click on Close full Screen button from Full Screen button.
ZoomThis option is used to see the document in different size. This option only magnifies the document. We can't change the font size by using this option.
- Click on View menu and choose Zoom option.
- Choose the required percentage from current box.
- Click on OK button.
Note:- Actually size is 100%
This view is used to enter and edit the document quickly. This view does not display top and bottom margin, header and footer, page numbers etc.
Ø Click on View menu and choose Normal option.
Print Layout / Page Layout
This is an actual view. The document will appear exactly at a printing style. This view shows all items of the document.
Ø Click on View menu and choose Print Layout / Page layout option.
Outline View
This view shows only the heading and last portion of the document by hiding the remaining text. This view helps to work more efficiently with longer document.
Tool bars
There are various toolbars, which helps to work easily and more efficiently. However, the following toolbars are most usable toolbars:
1. Standard toolbar
2. Formatting toolbars
3. Drawing toolbars
Note: Table and Boarder toolbar, WordArt, Picture toolbars are also used while working with respective jobs.
Ø Click on view menu and choose Tool bars option.
Ø Choose the required tool bars from current list (Once click on show or one click on hide)
Ruler
Displays or hides the horizontal ruler, which you can use to position objects, change paragraph indents, page margins, and other spacing settings.
Ø Click on View menu and choose Show/Hide ruler (Once click on show or one click on hide ruler)
Header and Footer.
Header: The set of characters which appears in every page at the top of the document is called Header and footer. This contains company’s name, Chapter heading, title etc.
Note: You can insert any types of text, page number, Date and Time, symbol and auto text as a Header or Footer by using insert menu or Header and Footer toolbar.
Ø After creating document
Ø Click on View menu and choose Header and Footer option
Ø Type the header text in Header box.
Ø Type the header & footer.
Ø Press the Down aero key from keyboard. (Or) Click on switch between header & footer.
Ø Then type the footer text at Footer box.
Ø Click on Close.
To remove Header and Footer
Ø Click on view menu and choose Header and Footer option
Ø Delete the header text form current box.
Ø Click on close button from current box.
Full Screen
This option is used to see the document in full screen by hiding all types of toolbars.
Ø Click on View menu and choose Full Screen option.
Ø Then click on Close full Screen button from Full Screen button.
Zoom
This option is used to see the document in different size. This option only magnifies the document. We can't change the font size by using this option.
Ø Click on View menu and choose Zoom option.
Ø Choose the required percentage from current box.
Ø Click on OK button.
Note:- Actually size is 100%
Break
Inserts a page break, column break, or section break at the insertion point.
Ø Type the text.
Ø Click on View menu and choose Normal View option.
Ø Place the cursor at the required line.
Ø Click on Insert menu and choose Break option.
Ø A dialogue box will display
Ø Click on Page Break radio button.
Ø Click on OK.
To remove break
Ø Place the cursor pointer at the page break area
Ø Press the Delete key from keyboard.
Section Break Types.
Ø Keep your cursor Choose the Required Line in the document.
Ø Click on Insert menu
Ø Click on Break.
Ø Then a dialogue box will display.
Ø Choose the Section break Types “Continuous” option.
Ø Click on ok.
Ø Go to Format menu
Ø Choose the columns option
Ø Choose the anyone presets
Ø Type the number of columns
Ø Click on Line between
Ø Choose the column spacing
Ø Click on ok.
Page Number
Inserts page numbers that automatically update when you add or delete pages.
Ø Open the document
Ø Click on Insert Menu.
Ø Click on Page Numbers.
Ø A dialogue box will display.
Ø Choose Position the (button of the page) footer, or (Top of the page) header from position box.
Ø Choose the required Right, Left, Center form Alignment box.
If you want to change page number style then click on Format button and choose required page number style Format page number box
Ø Click on OK button
Ø Click on OK button
To remove page Number
Ø Click on View menu and choose Header and footer option.
Ø Delete the Page number from current box.
Ø Click on Close button from current box.
Date and Time
To insert the Date and time in the current cursor position.
Ø Place he cursor pointer at the required area.
Ø Click on Insert menu and choose Date and time option.
Ø Choose the current date from Date and dime box.
Ø Click on OK button.
Symbol
To insert symbol or special character in the current cursor position.
Ø Place the cursor pointer at the required area.
Ø Click on Insert menu and choose Symbol option.
Ø A dialogue box will be display
Ø Choose the required font style from Font drop down list.
Ø Choose the required symbol style from current box.
Ø Click on Insert button.
Ø Click on Close button.
Auto Text
A storage location for text or graphics you want to use again-for example, a mailing address you use often, a standard contract clause, or a long distribution list for memos. Each selection of text or graphics is recorded as an Auto text entry and is assigned a unique name.
Ø Select the text or picture or graph to be included in auto Text.
Ø Click on Insert menu and choose Auto Text option
Ø Select new option
Ø Type the name of Auto Text at Please name your Auto Text entry: box
Ø Click on OK button.
To insert Auto Text in the current cursor position
Ø Place the cursor at the required area.
Ø Click on Insert menu
Ø Click on Auto Text option.
Ø Select your auto text name from Auto Text list
Ø Click on Insert button from current box.
Ø Click on OK.
Comment
A comment is a note which user or viewer adds to a document. Each comment is identified by a mark.
Ø Type the text
Ø Place the cursor pointer at the required area.
Ø Click on Insert menu and choose Comment option.
Ø Type the Comment text at comment plane area at the button of the screen
Ø Then, click on Close button.
Footnote and Endnote
This option is used to insert footnote/endnote in the document. A footnote is the note of a text in the document. The text has some references, which are mention in footnote.
Footnote: It appears at the bottom of the current page.
Endnote: It appears at the end of the document
Ø Type the text
Ø Place the cursor pointer at just behind the world for which we are going to put clearance word.
Ø Click on Insert menu and choose Foot Note option
Ø A dialogue box will display
Ø Click on Foot Note. If the numbering format is not satisfied
Ø Choose required number style from Number format.
Ø Click on Ok
Ø Click on OK
Ø Then type the foot Note text.
Table of Contents:
This option is used to create a simple but very usable Table of Contents.
a First format the document's heading by using standard heading style given at the left edge of the formatting toolbar.
a The, place the cursor, where you want to insert table of contents (e.g. initial or final of the document).
a Go to Insert menu.
a
Click on Index and Tale., Then, Index and Table dialog box with different folders will appear.
a Choose Table of Contents folder (tab).
a Choose required style by viewing its sample.
a Also, Define required no. Of levels, how many you want to include in Table of Contents.
a Also, define required tab leader style like dash, dot etc.
a At last, click on ok.
Microsoft Equation:
With the help of this feature, you can insert nay types of equations format.
a Place the cursor at the required place, where you want to insert equation.
a Go to insert menu.
a Click on Object.
a Choose Ms. Microsoft Equation 3.0
a Click on Ok, Then, Ms equation 3.0 dialog box with equation toolbar will appear.
a Choose required style and type the equation as per requirement.
a After finishing your work, click anywhere inside the document.
Note: You can resize it by using any required handle and move it by clicking inside it and dragging up to destination.
Editing Equation
a Double click on the required equation, which you want to edit.
a Then, edit as per requirement by using equation toolbar.
a At last, click anywhere inside the document.
Picture
Clipart
Ø Place the cursor pointer at the required place.
Ø Click on Insert menu and choose Picture option
Ø
Clip art gallery will display
Ø Select Clip Art option.
Ø Choose the required picture form current picture box.
Ø Click on Insert button from current box.
Auto Shapes
To drawing the auto shapes in the document.
Ø Click on Insert menu and choose Picture option
Ø
Select Auto Shapes option, Then Auto Shape tool box will appears
Ø Choose the Auto Shapes style from Auto Shapes box.
Ø Click and drag mouse pointer at the where to put.
Note: After creating any kinds of shape, you can feel color, to change stroke style and to put text into this shape.
Word art
From word art we can make different designs, colors, rotate stretch, shadow etc. of words.
Ø Click on Insert menu and choose Picture option
Ø Select Word Art
Ø Word art option will be display
Ø Choose the word art style from box
Ø Click on OK button
Ø Type the text at text box.
Ø Click on OK
File…
Inserts all or part of the file you select, into the active file at the insertion point.
Ø Place the cursor pointer at the required place.
Ø Click on Insert menu and choose file… option
Ø Select the file
Ø Click on Insert button.
Insert Object
This option is used to insert different object like as equation, bitmap image, clipart, word art, graph chart etc.
Ø Click on Insert menu
Ø Click on Object
Ø Then, a dialog box will display
Ø Choose the Microsoft Clip Gallery.
Ø Click on Ok.
Ø Choose the Insert Clip
Ø Choose the Picture and Insert Clip (I-con)
Ø Close the Picture (×)
Hyperlink (ctrl +K)
Colored and Underlined text or a graphic that you click to go to a file, a Location in a file, an HTML page on the word wide web or, an HTML page on an Internet.
Note: Hyper Text Mark Of Language
Ø Type the Text and Saving Document
Ø Click on Insert Menu
Ø Click on Hyperlink Option
Ø Then, a dialog box will display
Ø Click on Browse for. (File Option)
Ø Choose the file Name From File Location
Ø Click on Ok
Ø Click on Ok
To Insert Bookmark
Ø Select the required text where you want to insert bookmark.
Ø Click on Insert menu
Ø Click on Bookmark command.
Ø Than a bookmark dialog box will display.
Ø Type a bookmark name
Ø Click on Add button
To Go to The Bookmark.
Ø First open the document that contains bookmark.
Ø Click on Edit menu
Ø Click on Go to Command
Ø Then a dialog box will display.
Ø Click on go to button.
Ø Click on Cancel.
Format Menu
Font: -
Þ Select the required text or document.
Þ Click on format menu.
Þ Click on Font Command.
Þ Then a dialogue box will display.
Þ Choose the required font name, font style
font size, font color, underline, effect etc.
Þ Click on ok.
Character Spacing
Þ Select the text or document
Þ Click on format menu
Þ Click on font, then a dialogue box will display.
Þ Click on character spacing.
Þ Choose the spacing (Expanded) By 4 Pt.
Þ Click on ok.
To Apply text effect.
Þ Select the required text.
Þ Click on Format menu.
Þ Click on font command.
Þ Then a dialogue box will display.
Þ Click on text effect tab.
Þ Choose any Animation effect.
Þ Click on Ok.
To remove text effect.
Þ Select the text that contains effect.
Þ Click on Format menu.
Þ Click on Font command.
Þ Then a dialog box will display.
Þ Click on Text effect tab.
Þ Choose none option.
Þ Click on Ok.
To set Paragraph
Þ Select the required text.
Þ Click on Format menu.
Þ Click on Paragraph command.
Þ Then a dialogue box will display.
Þ Click on Indents & Spacing tab.
Þ Choose the required, alignment. (Left, center, justified etc.)
Þ Set the required left and right indents from Indentation option.
Þ Choose First line or hanging from special option.
Þ Select the required spacing for before and after option.
Þ Choose the any line spacing style.
Þ Click on ok.
TO ADD BULLETS & NUMBERING.
This option is used to identify/separate the text/paragraph with some special character (bullet) or serial numbers by using in front of it.
BULLETS:
Þ First type the list and select it.
Þ Click on Format menu.
Þ Click on Bulleted & numbering Command.
Þ Them a dialogue box will display.
Þ Click on Bulleted tab for bulleting and Numbered tab for numbering
Þ Choose any Bulleting or Numbering Style.
Þ To change the style and other options click on Customize button.
Þ Choose the any style.
Þ Click on ok.
TO REMOVE BULLETS & NUMBERING.
Þ Click on Format menu.
Þ Click on Bullets &Numbering Command.
Þ Then a dialog box appears.
Þ Choose None Option
Þ Click on Ok.
TO ADD NUMBERING.
Numbering the Text.
This option is used to insert the numbering.
Þ First type the list and select it.
Þ Click on Format menu.
Þ Click on Bulleted & numbering Command.
Þ Click on Numbering.
Þ Then a dialogue box will display.
Þ Click on Number, Choose the Number Style.
Þ Click on ok.
Customize
Þ Click on Format Menu.
Þ Click on Bullets & Numbering
Þ Then a dialogue Box will display.
Þ Select the Bullets “or” Numbering Style
Þ Click on Customize, then a dialogue box will display.
Þ Choose the Font Size.
Þ Click on Bullet Or Number
Þ Choose the Symbol font Or Number.
Þ Click on ok
Þ Click on ok
Borders and Shading
This option is used to improve the appearance of the required text by using different types of Boarder and Shading.
A. BORDERS
Þ Select the text Or Document
Þ Click on Format Menu.
Þ Click on Borders & shading.
Þ Then a dialogue Box will display.
Þ Choose the borders, option.
Þ Select the setting (Shadow)
Þ Choose the style
Þ Choose the color.
Þ Click on ok.
B. PAGE BORDER
This option is used to add required boarder to whole page of the document.
Þ Select the text Or Document
Þ Click on Format Menu.
Þ Click on Borders & shading.
Þ Then a dialogue Box will display.
Þ Choose the Page Border option
Þ Choose the Art: option
Þ Choose the width: Number (35)
Þ Click on ok
C. SHADING
Þ Select the text Or Document
Þ Click on Format Menu.
Þ Click on Borders & shading.
Þ Choose the Shading option
Þ Choose the Color option.
Þ Click on ok
Column This option is used to define column to the document. We can design document in column Layout.
Þ Go to Format menu
Þ Choose the Column Number.
Þ Then a dialogue box will display.
Þ Choose the Any one Column Style As you like or Type the Number of Column from column box.
Þ Choose the space between columns as you like and click at line between to display line between two Columns.
Þ Choose the columns spacing from spacing box.
Drop Cap
This menu option is used to design the document. It helps to give big capital of the initial letter of the document.
Þ Select the required text or Alphabet
Þ Click on Format menu.
Þ Click on Drop Cap
Þ Then a dialogue box will display.
Þ Choose the Position Any one Drop Style.
Þ Choose the Drop text font name.
Þ Choose the Line to drop number from line to drop box.
Þ Choose the Distance from text number from box.
Þ Click on ok.
Theme
This menu option is used to Formatting document in selected theme Background Style.
Þ Type the text or Open the document.
Þ Click on Format menu, & click on Theme.
Þ Then display different theme format style.
Þ Choose the any one style
Þ Click on ok.
Frames
This option is used to set selected frames format in current document.
Þ Click on Format menu, & Click on frames.
Þ Then display frames format option, choose the any one style.
Þ Then formatting document in selected document
Þ Click on ok.
Tab Setting
This menu option is used to setting tab in required tab in required text of the document.
Þ Select the Data.
Þ Go to Format menu.
Þ Click on Tab Setting.
Þ Then a dialogue box will display.
Þ Type the required number at tab stop position criteria.
Þ Click at set to setting tab.
Þ If you want to set other tab then you repeat above step 3 to 4.
Þ Click at ok.
Þ If you want to dear the tab then click at clear.
Auto Format
It helps to format document automatically using by template style.
Þ Select the Text Or Document.
Þ Go to Format Menu.
Þ Click on Auto format option.
Þ Then dialogue box will display.
Þ Choose auto format now and click at ok
Style
Þ Click on Format menu.
Þ Go to Style
Þ Then a dialogue box will display.
Þ Choose the modify, and click on Format option
Þ Choose the any one format style
Þ Click on ok.
To Change Case.
Þ Select the required text of which you can to change case.
Þ Click on Format menu.
Þ Click on Change Case.
Þ Then a dialogue box will display.
Þ Choose the Any one case Style. (Sentence Case, Upper Case, Lower Case, Title Case, Toggle Case,)
To change the background of document.
Þ Click on Format Menu
Þ Click on Background command.
Þ Then click on the required color
Þ To fill effects click on Fill effects options.
Þ Choose any effect.
Þ Click on ok.
To apply style.
Þ Select the required text.
Þ Click on format menu.
Þ Click on Style command.
Þ Then a style dialog box appears.
Þ Click all style from list option.
Þ Choose any style.
Þ Click on Apply button.
To create table of contents.
Þ First type the text with heading levels.
Þ Put the cursor at the beginning of document.
Þ Click on Insert menu.
Þ Click on Index & Table command.
Þ Then a dialog box appears.
Þ Click on Table of contains tab.
Þ Choose the required format, level etc.
Þ Click on ok button.
To check spelling & Grammar.
Þ First Place your cursor at the beginning of document.
Þ Click on Tools menu.
Þ Click on Spelling & Grammar command.
Þ Then a spelling & Grammar dialog box appears.
Þ Now computer will display the spelling & grammar mistakes of your document and also suggestions for them.
Þ To correct the mistake, choose any suggestion and click on Ignore button.
Þ To add the word in computer dictionary, click on add button.
To replace the word with synonyms or antonyms.
Þ Select the required word.
Þ Click on tools menu.
Þ Click on language command.
Þ Click on Thesaurus command.
Þ Then a dialog box appears.
Þ Choose any synonym or antonym word.
Þ Click on Replace button.
Using word count command.
Þ Select the required paragraph or text.
Þ Click on tools menu.
Þ Click on Word count command.
Þ Now a message box will appear.
Þ To close the message box, click on Close button.
Select the required rows where you want to insert new rows.
Click on Table menu.
Click on Insert command.
Then click on Rows above or Rows below option.
To insert Columns
Select the required columns where you want to insert new columns.
Click on Table menu.
Click on Insert command.
Choose Columns to the left or Columns to the right option.
To delete rows\columns \table
Select the rows or columns or table which you want to delete.
Click on Table menu.
Click on Delete command.
Then click the required option.
(Row\ column\table etc)
Working with multiple documents
Click on Open button of standard toolbar.
Select the multiple filenames using Ctrl key.
Click on Open button.
Then click on Window menu.
Click on Arrange all command.
(To save and close all the opened documents at once, press and hold down Shift key,
Click on File menu and click on save all or close all command as required.
To spilt window
This option is used to split (divide) Screen.
Click on Window menu.
Click on Spilt command.
Move your mouse pointer to the required place of document.
Press the mouse button.
[To remove spilt. click Window menu and click on Remove spilt command.]
After Highlight
Ctrl + A = Select All
Ctrl + B = Bold (on/off)
Ctrl + C = Copy
Ctrl + D = Change font size, font style.
Ctrl + E = Alignment Center
Ctrl + F = Find.
Ctrl + G = Go To.
Ctrl + H = Replace.
Ctrl + I = Italic (on/off)
Ctrl + J = Alignment Justify.
Ctrl + K = Hyperlink.
Ctrl + L = Alignment Left.
Ctrl + M = Tab.(Forward Handing indent)
Ctrl + N = Create a new window or blank document.
Ctrl + O= Open File.
Ctrl + P = Print.
Ctrl + R = Alignment Right.
Ctrl + S = Save the document.
Ctrl + U = Underline
Ctrl + V = Paste.
Ctrl + W = File Close.
Ctrl + X = Cut
Ctrl + Y = Redo
Ctrl + Z = Undo
Ctrl + Shift
Ctrl +Shift + D = Double Underline
Ctrl +Shift + P = Font Size
Ctrl +Shift + F = Font Style
Ctrl +Shift + (+) = Superscript (e.g. 1st ) on/off
Ctrl + ( +) = Subscript (e.g. O2 ) on/off
Ctrl +Shift + > = Enlarge Font size by two digits.
Ctrl +Shift + < = Reduce font size by two digits.
Ctrl + F = File menu
Ctrl + F4 = Exit from Current program.
Ctrl + [ = Reduce Font size by One digit.
Ctrl + ] = Enlarge Font size by One digit.
Ctrl + 1 = Single space (Line)
Ctrl + 2 = Double space ( Line)
Ctrl + 5 = 1½ space ( Line)
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